​​📝📨How do I write a good e-mail?

📧E-mail is often the main mode of communication for scientists.

📧A well-written e-mail can impress the reader and show that you are thoughtful and responsible, whereas a poorly written e-mail can damage productive relationships or keep you from forming new ones.

📧Here are some tips to write a good email:

An e-mail message consists of:
🔸Salutation, in which you greet the recipient.
🔸Body, which includes the main text of your message.
🔸Closing.
🔸The subject line, that appears alongside your name and the date in the recipient's inbox.

🔹The subject line might well be the most important part of your e-mail.

🔹The subject line you write should briefly describe the content of your message or state the key point you wish to make.

🔹You can put that same point in the first paragraph of your message so that it stands out.

🔹Any related ideas that require immediate attention should also come as early in the message as possible.

🔹If your message is urgent, say so both in your subject line and early in the e-mail (but consider calling the recipient instead, if possible).

📌Stay tuned for further posts about the e-mail‼️

📚Reference

💯#skill #email
🆔@SICoMS

Dear registrant
An email has been sent to you regarding registration information and admission status. Please check your email!

📌 If you have any question you can contact us via:
📩E-mail: sicoms.tums@gmail.com
🆔Telegram:@SICoMS_Admin

💯#course
🆔@SICoMS

📧 Considering Audience and Purpose of the email:

Before you send an e-mail, think about the following questions:

❓Who will receive it? Do you know this person? Is he/she in a position of authority over you?

❓Why are you writing this e-mail to your recipient? Are you writing to ask for information about the recipient's research as in a request for data or a journal article? Do you want to study with the recipient as a student, or perhaps work for him or her as a postdoctoral researcher?

❓What do you want?

❓From whom you want it?

✅Having clear answers to questions like these will help you draft a specific, focused e-mail, and will help you determine the appropriate tone to use in your message.

💯#skill #email
🆔@SICoMS

📌This pdf file contains some samples and useful tips about writing an email in different conditions.

💯#skill #email
🆔@SICoMS

📧Tone:

🗣Be especially careful with your tone if you are writing to someone who is not at the same professional level or status as you are.

🗣If you are writing to someone who holds the same status as you, you might be able to assume some level of familiarity.

🗣If you are writing to someone who holds a position of authority, use language that is respectful and polite, without seeming to beg and without flattery:
👤Some readers may be uncomfortable with flattery, or they may not know how to respond gracefully when someone they do not know compliments them heavily.
(Flattery = praise, and compliments)

📚Reference

💯#skill #email
🆔@SICoMS

📌This pdf file contains some useful tips about writing a formal email.

💯#skill #email
🆔@SICoMS

🛠Practice🛠

❓Which email contains excessive flattery? (Flattery = praise, and compliments)

1⃣ Dear Esteemed Sir,

I very much enjoyed your recent paper in the Journal of Bacteriology. Your results were impressive, and your methods were very solid. I have worked with P. aeruginosa in my Ph.D. research as well, and I would like to continue working in this area under your knowledgeable guidance. Would you kindly tell me whether you have any postdoctoral positions available in your highly regarded laboratory?
Thank you for your time,
Pierre Raskolnikov

2⃣ Dear Sir,

I enjoyed your recent paper in the Journal of Bacteriology. I have worked with P. aeruginosa in my Ph.D. research as well, and I would like to continue working in this area under your guidance. Would you please tell me whether you have any postdoctoral positions available in your laboratory?

Thank you for your time,
Pierre Raskolnikov

💯#skill #email #quiz
🆔@SICoMS

🛠Practice🛠

❓Which email is addressed to a peer/fellow student, and which one is written to someone who holds a position of authority?

1⃣ From Stefan Kovič
Subject: Gel box?
Date: March 29, 2010 2:44:19 PM CDT
To: Heather Wrench

Heather: Do you know what’s up with the gel box? The leads aren’t staying in anymore. What should I do?

Thanks,
Stefan

2⃣ From Stefan Kovič
Subject: Problems with the gel box leads
Date: March 29, 2010 2:44:19 PM CDT
To: Kitty Jones

Dear Kitty,

When I was setting up the gel box yesterday, I noticed that the leads no longer fit properly. Should I try to fix them, or should we look into other options?

Thank you for your time,
Stefan

💯#skill #email #quiz
🆔@SICoMS

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🛠Practice🛠

❓In this email, which was written by the writer to a scientist that he does not know, there are some mistakes. Can you detect them?

📧From: Jackson Lunk
Subject: Postdoc?
Date: April 26, 2010, 10:05:32 AM CDT
To: Donald Smith

Hey Prof. Smith,

I’m finishing my Ph.D. this spring and am looking for a postdoc. I found ur lab page and thought I’d ask if u have any positions open. If u cld get back to me soon, that’d be great.

Hope to hear from you,
Jackson Lunk

💯#skill #email #quiz
🆔@SICoMS

✅Answer✅

❌The salutation — "Hey Prof. Smith" — is too friendly, 

❌The last sentence of the e-mail — "If you could get back to me soon, that'd be great" — is both too demanding and too casual. 

❌"Hope to hear from you" is not appropriately respectful. It is customary to thank the reader for his or her time and consideration.

❌Try to avoid using the kind of abbreviated language that is common in text or SMS messages. Instead of writing "u cld/ ur", for example, use full words: "you could/ your"

✅Corrected example✅

📧From: Kevin Li
Subject: Positions for postdoctoral researchers?
Date: April 29, 2010, 4:32:02 PM CDT
To: Donald Smith

Dear Professor Smith,

My name is Kevin Li, and I am finishing my Ph.D. in biomedical engineering at Brown University in May. I heard your presentation at the BMES Annual Meeting, and my experience in kinesiology and mechanical design overlaps well with your current work on gait analysis and prosthetic development. I’d like to continue working in this area, and I wondered whether you might have any postdoctoral positions available in your laboratory. Are you currently hiring additional researchers?

Thank you for your time,
Kevin Li

💯#skill #email #quiz
🆔@SICoMS

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https://usern.tums.ac.ir/SiteContent/Show/spring

📌At the link above, you can see the program of TUMS-KhNMU international USERN spring e-course.

🖇 In case of changes, updates will be done at the link above.

💯#course
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The TUMS-KhNMU International USERN Spring e-Course

▫️Less than 24 hours left until the opening ceremony.

▫️April 12th, 13:30 (Tehran time) or 9:00 (GMT)

▫️Join us for the opening ceremony:
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Meeting ID: 920 2773 9711
Passcode: TUMS

▫️Details of the program:
https://usern.tums.ac.ir/SiteContent/Show/spring

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The TUMS-KhNMU International USERN Spring e-Course

✨Week of medicine:
Opening ceremony and the first day of internal medicine

🗓 Monday, April 12th

📌Join us tomorrow at 13:30 (Tehran time):
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Meeting ID: 920 2773 9711
Passcode: TUMS

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Today at 13:30 (Tehran time)

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Meeting ID: 920 2773 9711
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▫️Scientific program:
https://usern.tums.ac.ir/SiteContent/Show/spring

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The TUMS-KhNMU International USERN Spring e-Course has just started...

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@USERN_net

Now on the TUMS-KhNMU International USERN Spring e-Course

Week of medicine:
opening session

👤 Prof. Nima Rezaei, Iran
Founding President of USERN

🗓 Monday, April 12th

📌Join us:
https://zoom.us/j/92027739711?pwd=aWtpK05sSmFyU1hyLzdzdkF2T3dnQT09
Meeting ID: 920 2773 9711
Passcode: TUMS

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