How to make a project automatically mark completed when all its subtasks are completed?

There is no special setting for this, because the completion of the last task does not always lead to the completion of the project. Often you need to perform some final actions and only then consciously click ☑️ indicating that the project is completed.

However, if you still need to mark a project as completed automatically, you can use a trick - one-time repetition. In the repeat settings for the project, enable:

- Auto-recur when all subtasks are completed
- Complete recurrence after 1 occurence.

See how you can use the Importance feature in MLO. Check out our latest post on blog

MLO for Android has received a minor update - see more on our blog.

Capturing tasks

We've recently updated our guide on capturing tasks - see all the different ways of moving tasks from your mind to MLO. It also includes voice commands for the Android app.

Hierarchy Filters

We continue to describe the capabilities of hierarchy filters - see a fresh example on our blog.

Need a recurring task with a specific schedule? Even if there's no predefined setting for it in the app, you can often create an effective workaround. See an example on our blog.

Appearance settings on mobile

If your tasks have long captions, you can increase the number of visible lines.

Example: Sometimes I use MLO for my academic writing and like to write quite long sentences in the task space. I'd like to see the full text on the screen.

Solution: in MLO on Android/iOS open main menu > Settings > Appearance > Title > 5 lines.

How to organize projects with the same standard tasks

If your workflow requires managing identical actions across multiple projects, you've likely pondered the optimal way to organize them within MyLifeOrganized. See our article, where we've gathered key approaches to task organization based on users' insights from our forums.

GTD Guide

Discover (or re-discover again?) the power of the classic Getting Things Done. Our latest guide shows how you can integrate this time-tested method with MyLifeOrganized. To make it even easier, we've included a ready-to-use template that helps you set up a trusted system quickly.

What does * at the view name mean?

Have you ever noticed an asterisk (*) before the name of a view in MLO on desktop? This small symbol serves as a helpful indicator that your current view has been modified but not yet saved. Learn more on our blog.

✨MLO for Android has received a minor update - see what's new on our blog.

✨You’ve been asking for it, and it’s finally happening — we’re working on a web version!

We know how important it is to access and manage your tasks anywhere, on any device. That’s why we’re prioritizing a web app with API integration. To prepare, we’ve upgraded our cloud platform, ensuring faster and more stable syncs, and we’re now working on bringing MLO’s flexibility, speed, and customizability to the web.

For more on what’s been done, what we’re working on, and how to join our beta testing team, visit our blog.

🎄Happy Holidays!

MLO Status: We performed scheduled Cloud maintenance this morning - details on our blog

MLO Status: Sync issues you may have noticed today are now resolved ✅
Apologies for the disruption.
More details on our blog

Recur vs. Regenerate

Ever wondered what the difference is between recurring and regenerating tasks in MLO?

Recur - The next instance is scheduled based on the calendar, no matter when you complete it.
Example: 🗑 Put the bins out every second Wednesday.

Regenerate - The next instance is offset based on when you complete the task.
Example: 🌱 Mow the lawn 10 days after it was last done.

This option allows you to tailor MLO to both fixed schedules and flexible routines.

Learn more about advanced recurrence options here

MLO Status: AWS Outage - MLO is Currently Operating Normally

Amazon Web Services (AWS) is currently experiencing disruptions, affecting many well-known services.

So far, MyLifeOrganized Cloud sync and website are running without interruptions. However, some internal services (such as backups) are temporarily unstable.

We are closely monitoring the situation and hope for a quick resolution on the AWS side.

🎄 Holiday update from MyLifeOrganized team (part 1)

As the year comes to a close, we wanted share a brief update on what’s been happening at MyLifeOrganized.

📱 MLO 4 for Android update (v4.6.0)
We recently released a free minor update with better compatibility for newer Android versions, improved speech recognition and task parsing, and several important fixes.

👀 MLO 5 Feature Pack for Android is coming soon!
Now nearing release and in the final stage of closed beta testing. It introduces more flexible swipe actions, zoom-in history, improved notes editing, and other usability improvements. See the sneak peek here

💻 MLO 6 for Windows update
A new minor update with Project remaining time visibility, subtasks shown in task previews, and the option to disable space-bar completion.

🎄 Holiday update from MyLifeOrganized team (part 2)

🌐 Web version progress
We know many of you have been eagerly waiting for the MLO Web App, and we want to be transparent: progress is slower than we’d hoped.

Building a full-featured web application that works reliably both online and offline and handles large datasets is a bigger challenge than just creating a web interface. Some of our resources have been focused on strengthening sync server stability and speed, which is essential groundwork but has affected the pace of web development.

On the bright side, we’re actively using AI to support design, coding, and testing, which has already improved system reliability and quality. We can’t share a release date yet, but the work is moving forward, and everyone on our beta list will be the first to get access. If you haven’t yet but would like to join the beta, you can apply here.

🤖 Exploring AI with MLO
We’re proposing a small proof-of-concept to safely explore how AI could assist with inbox processing, brainstorming, and reviews in MLO that you can try with us. See the details on our blog.

Thank you for your support. We wish you and your loved ones a peaceful holiday season and a bright, organized year ahead

MLO Status:
Today you may have experienced service instability and synchronization issues. Our servers are currently under a DDoS attack, and our team is actively working to resolve the issue.

We apologize for the temporary inconvenience and appreciate your understanding.

MLO 5 Feature Pack for Android is released!
New version introduces more flexible swipe actions, zoom-in history, improved notes editing, and other usability improvements. See what's new and how to upgrade here

Please note that we are rolling out the release gradually, adding more devices day after day on Google Play. So you may need to wait some time for the update to appear on your device.