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Finance and Admin Officer

Job by FH Ethiopia

(Job Id: 381557 | 875 Views)Posted06Apr

Category:

Accounting and Finance

Location:

Shebedino, Sidama

Career Level:

Mid Level ( 2+ - 5 years experience)

Employment Type:

Full time

Salary:

As per the salary scale of the organization

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Job Description

Internal/External Vacancy Announcement
FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential Internal and external candidates to apply for the following position:
Position title: Project Finance & Admin Officer
Duty Stations: Shebedino_ Sidama
Duration of contract: One-year contract, renewable (with 60 working days probation period)
Closing Date: April 15/2022
JOB SUMMARY
To record, summarize and classify the project’s income and payments within the framework of established policies and procedures. Prepares timely internal and external financial reports and get approval of the project manager. Liaison with HO finance for financial management and internal control related issues and advise the project management team. Also supervises routine administrative activities of the project.
RESPONSIBILITIES
Key Result #1 – Process payments, cash receipts/collections, and cash management
1.       Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval.
2.       Requests cash transfer from the Head Office on time.
3.       Checks that all cash receipt for local collections are deposited on time.
4.       Prepares payroll and pay all relevant payments (income tax, pension, PF)
Key Result #2 – Recording financial and related transactions, produces financial reports for Addis office review
1.       Obtains monthly bank statement from the bank and reconcile with the book record.
2.       Record transactions by account, cost center, program and fund categories
3.       Prepares journal vouchers for cash coupon transactions.
4.       Prepares monthly journal summaries for the project and submit to the Head Office on time.
5. Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
6.       Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.
Key Result #3 – Supervises administrative and finance staff; assist project manager in administrative matters
1.       Ensures (in consultation with the Project Manager) that staffs of the project get transportation service properly.
2.       Supervises all cleaning, security and office management activities
3.       In consultation with the immediate supervisor, schedules staff annual leaves, keep and update personnel files.
4.       Assists the Project Manager in financial and administrative matters.
5.       Evaluate performance of subordinates.
Key Result #4 – Make sure internal control is in place, fixed asset and inventory management
1.       Checks inventory and fixed asset records of the project monthly.
2.       Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
3. Makes sure the internal control system of the organization is in place and is observed by all staff members of the project.

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