Plan International Ethiopia
#position Store Keeper
Job Description:
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.
Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.
The storekeeper is responsible for all warehouse operations activities including receipt, storage, control and issuance of supplies and equipment; receives deliveries, coordinating stock, documenting warehouse transactions, maintaining records and overseeing storage of fixed assets records property of the PA; responsible for inventory maintenance for ER programs and does related work as required. He/She is responsible in storing, releasing, compiles records of the supply in construction and other program activities. Verifies that supplies received are listed on requisitions and invoices.
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The post holder also plans, organizes and controls stores /stocks in a professional manner ensuring prompt, efficient and quality service to the concerned units including but not limited to ordering, receiving, storing, issuing and securing food and non food items as per the location requirements, contractual specifications and in line with store and fixed assets management instructions.
Dimensions of the Role
Receiving and inspecting all incoming materials and reconciles with purchase orders; processing and distributing documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
Making daily issues of stocks to concerned units as per requisitions, approved by the logistics officer.
Following FIFO (First in First Out) method and maintain expiry dates as per rules and regulations of the contract.
Maintaining daily stock records of receipts and issues.
👇👇
#position Store Keeper
Job Description:
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.
Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.
The storekeeper is responsible for all warehouse operations activities including receipt, storage, control and issuance of supplies and equipment; receives deliveries, coordinating stock, documenting warehouse transactions, maintaining records and overseeing storage of fixed assets records property of the PA; responsible for inventory maintenance for ER programs and does related work as required. He/She is responsible in storing, releasing, compiles records of the supply in construction and other program activities. Verifies that supplies received are listed on requisitions and invoices.
ትክክለኛ የሥራ #ማስታወቂያ
Real Job #Advertisement
See Detail..
👇👇👇👇
🌈Telegram
https://t.me/+L3LSyWBrXQVhZWI0
https://t.me/+L3LSyWBrXQVhZWI0
The post holder also plans, organizes and controls stores /stocks in a professional manner ensuring prompt, efficient and quality service to the concerned units including but not limited to ordering, receiving, storing, issuing and securing food and non food items as per the location requirements, contractual specifications and in line with store and fixed assets management instructions.
Dimensions of the Role
Receiving and inspecting all incoming materials and reconciles with purchase orders; processing and distributing documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
Making daily issues of stocks to concerned units as per requisitions, approved by the logistics officer.
Following FIFO (First in First Out) method and maintain expiry dates as per rules and regulations of the contract.
Maintaining daily stock records of receipts and issues.
👇👇
Keeping & maintaining all supplied items to the office in store safely and properly, and record them in bin cards until taken out by the requester.
Accountabilities
Maintains records of all incoming and outgoing deliveries of requested materials.
Receives, stores, tags and tracks surplus property; prepares inventory lists for items to be disposed.
Receives and stores documents; maintains record of approved basic store documents.
Handles and documents storage and transportation of food items.
Maintains the warehouse, records area and stores area in a neat and orderly manner.
Ensures questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
Receive and properly stock any purchased and supplied items in a way that suits proper material management.
Update the stock records timely, and prepare issue vouchers & submit timely to Supply Chain officer while issuing of items is made.
Ensure that storage areas, facilities and equipment’s meet the minimum requirements and standards.
Control incoming supplies by checking brand, quality and quantity of good received against the actual order. Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform immediate supervisor accordingly.
Store perishable items immediately upon delivery and all other items as soon as possible.
Ensure the accuracy of data inputs while using computer software for stores management.
Advise logistics coordinator about slow moving/non-moving items, excess stock and potential spoilage.
Keep store keys at safe places after closing hours.
Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.
Ensure that all accidents, fire, loss, theft and damages are reported to Supply Chain officer and Supply chain Coordinator.
Ensure proper usage and maintenance of all equipment in stores.
Ensure that procedures, instructions and policies given by theSupply Chainofficer and Supply Chain Coordinator are clearly understood and implemented and monitored in the area of responsibility.
Inspect, receive and keep all materials and inputs supplied to the office, and issuing GRN after recording all the necessary records.
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See Detail..
👇👇👇👇
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https://t.me/+L3LSyWBrXQVhZWI0
· Keep and update all the necessary records for items supplied to the field office.
· Record and issue GRN for all items supplied to store, and issues materials issue vouchers for all items taken out by properly recording & maintenance of all the required information and signatories.
· Distribute timely completed regular store vouchers to logistics coordinator, and properly maintain completed pads of any GRN and Issue vouchers.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
· Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
· Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
· Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership and BUSINESS management COMPETENCIES
Leadership COMPETENCIES
· Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
· Behave in line with our values and safeguarding practices, inside and outside work.
· Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
👇👇
Accountabilities
Maintains records of all incoming and outgoing deliveries of requested materials.
Receives, stores, tags and tracks surplus property; prepares inventory lists for items to be disposed.
Receives and stores documents; maintains record of approved basic store documents.
Handles and documents storage and transportation of food items.
Maintains the warehouse, records area and stores area in a neat and orderly manner.
Ensures questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
Receive and properly stock any purchased and supplied items in a way that suits proper material management.
Update the stock records timely, and prepare issue vouchers & submit timely to Supply Chain officer while issuing of items is made.
Ensure that storage areas, facilities and equipment’s meet the minimum requirements and standards.
Control incoming supplies by checking brand, quality and quantity of good received against the actual order. Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform immediate supervisor accordingly.
Store perishable items immediately upon delivery and all other items as soon as possible.
Ensure the accuracy of data inputs while using computer software for stores management.
Advise logistics coordinator about slow moving/non-moving items, excess stock and potential spoilage.
Keep store keys at safe places after closing hours.
Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.
Ensure that all accidents, fire, loss, theft and damages are reported to Supply Chain officer and Supply chain Coordinator.
Ensure proper usage and maintenance of all equipment in stores.
Ensure that procedures, instructions and policies given by theSupply Chainofficer and Supply Chain Coordinator are clearly understood and implemented and monitored in the area of responsibility.
Inspect, receive and keep all materials and inputs supplied to the office, and issuing GRN after recording all the necessary records.
ትክክለኛ የሥራ ማስታወቂያ
Real Job #Advertisement
See Detail..
👇👇👇👇
🌈Telegram
https://t.me/+L3LSyWBrXQVhZWI0
· Keep and update all the necessary records for items supplied to the field office.
· Record and issue GRN for all items supplied to store, and issues materials issue vouchers for all items taken out by properly recording & maintenance of all the required information and signatories.
· Distribute timely completed regular store vouchers to logistics coordinator, and properly maintain completed pads of any GRN and Issue vouchers.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
· Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
· Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
· Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership and BUSINESS management COMPETENCIES
Leadership COMPETENCIES
· Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
· Behave in line with our values and safeguarding practices, inside and outside work.
· Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
👇👇
· Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
· Honest and efficient in use of resources, including own time.
· Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
· Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
· Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS management COMPETENCIES
· Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
· Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
· Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
· Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
· Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Internally: Effective interaction with Supply Chain officer, Supply Chain coordinator & Supply Chain logistics support staff and other field office Staff.
Externally: Medium level of interaction with suppliers and other external stakeholders.
Job Requirements:
Educational Qualification and Experience
· Diploma holder in Business Administration, Purchasing & Supplies Management and/or other related discipline.
· Minimum of 3 years of relevant experience.
· At least two years of experience in storekeeping, warehousing, stock control or related work in INGO.
Knowledge
Excellent knowledge of MS-Office software suite.
Ability to solve problems, take initiative and plan the tasks
Flexibility with time to work extra hours when the project requires
Skills Specific to the Post
Must have knowledge and experience in storekeeping.
Knowledge in basic bookkeeping.
Must be keen to details.
Must have strong built to carry supplies.
How To Apply:
The closing date for the application is February 22, 2022. Qualified candidates should submit their application with the below link.
https://jobs.plan-international.org/job-invite/42795/
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Please note that:
Deadline:
02.22.2022
Location of work
Amhara - Tewledere and Were babu - South Wollo Zone, Amhara
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Real Job #Advertisement
See Detail..
👇👇👇👇
🌈Telegram
https://t.me/+L3LSyWBrXQVhZWI0
· Honest and efficient in use of resources, including own time.
· Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
· Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
· Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS management COMPETENCIES
· Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
· Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
· Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
· Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
· Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Internally: Effective interaction with Supply Chain officer, Supply Chain coordinator & Supply Chain logistics support staff and other field office Staff.
Externally: Medium level of interaction with suppliers and other external stakeholders.
Job Requirements:
Educational Qualification and Experience
· Diploma holder in Business Administration, Purchasing & Supplies Management and/or other related discipline.
· Minimum of 3 years of relevant experience.
· At least two years of experience in storekeeping, warehousing, stock control or related work in INGO.
Knowledge
Excellent knowledge of MS-Office software suite.
Ability to solve problems, take initiative and plan the tasks
Flexibility with time to work extra hours when the project requires
Skills Specific to the Post
Must have knowledge and experience in storekeeping.
Knowledge in basic bookkeeping.
Must be keen to details.
Must have strong built to carry supplies.
How To Apply:
The closing date for the application is February 22, 2022. Qualified candidates should submit their application with the below link.
https://jobs.plan-international.org/job-invite/42795/
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Please note that:
Deadline:
02.22.2022
Location of work
Amhara - Tewledere and Were babu - South Wollo Zone, Amhara
ትክክለኛ የሥራ #ማስታወቂያ
Real Job #Advertisement
See Detail..
👇👇👇👇
🌈Telegram
https://t.me/+L3LSyWBrXQVhZWI0
Egeree Post pinned «· Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date. · Honest and efficient in use of resources, including own time. · Take responsibility for own…»
WASH Officer(HP) Ethiopia Jigjiga
WASH Officer(HP) Ethiopia JigjigaAdd Job to My Job Selections
Jigjiga, Ethiopia
Job Identification
5007
Job Category
#position Water, Sanitation and Hygiene
Locations
Jigjiga
Posting Date
17/02/2022, 14:53
Apply Before
26/02/2022, 02:53
Degree Level
Bachelor's Degree
Job Schedule
Full time
Job Description
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: WASH Hygiene Promotion Officer
Reports to: WASH Project Coordinator
Supervision of: WASH Assistant and Hygiene Promoters
Duty station: Somali region
Travel: inter Zone travel 80%
Project number:
Duration and type of contract: Six Months
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Role and responsibilities
Main purpose of the position is to ensure effective planning and quality implementation of the WASH activities in IDPs and Host community in Somali region, Ethiopia. The WASH Officer-PHP will assist the WASH Coordinator in providing technical support in the development of NRC’s WASH programming for water infrastructures, construction and hygiene promotion activities. He/she will also work closely with the other Project Officers and assistants in the field to ensure timely delivery of quality WASH programme, and will assist the WASH Coordinator in overall planning and design of (future) projects.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Help plan and carry out needs assessments, baseline studies and periodic studies, and feedback findings to the stakeholders.
Collate data from the WASH Assistants and prepare regular reports on activities and WASH conditions for monitoring.
Assess and advise on capacity building needs within the team to ensure effective developments of the quality standards for the Sanitation activities.
Promote safe WASH practices, including appropriate use and maintenance of WASH facilities and services
Facilitate appropriate community involvement in the design and delivery of essential WASH services and facilities.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Use participatory approaches as a far as possible throughout the programme cycle, in training, and in the use of tool kits and other materials.
Supervise WASH activities and resources so that they are implemented and handed over or ended in a way that promotes local capacities and sustainable operations.
👇👇
WASH Officer(HP) Ethiopia JigjigaAdd Job to My Job Selections
Jigjiga, Ethiopia
Job Identification
5007
Job Category
#position Water, Sanitation and Hygiene
Locations
Jigjiga
Posting Date
17/02/2022, 14:53
Apply Before
26/02/2022, 02:53
Degree Level
Bachelor's Degree
Job Schedule
Full time
Job Description
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: WASH Hygiene Promotion Officer
Reports to: WASH Project Coordinator
Supervision of: WASH Assistant and Hygiene Promoters
Duty station: Somali region
Travel: inter Zone travel 80%
Project number:
Duration and type of contract: Six Months
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Role and responsibilities
Main purpose of the position is to ensure effective planning and quality implementation of the WASH activities in IDPs and Host community in Somali region, Ethiopia. The WASH Officer-PHP will assist the WASH Coordinator in providing technical support in the development of NRC’s WASH programming for water infrastructures, construction and hygiene promotion activities. He/she will also work closely with the other Project Officers and assistants in the field to ensure timely delivery of quality WASH programme, and will assist the WASH Coordinator in overall planning and design of (future) projects.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Help plan and carry out needs assessments, baseline studies and periodic studies, and feedback findings to the stakeholders.
Collate data from the WASH Assistants and prepare regular reports on activities and WASH conditions for monitoring.
Assess and advise on capacity building needs within the team to ensure effective developments of the quality standards for the Sanitation activities.
Promote safe WASH practices, including appropriate use and maintenance of WASH facilities and services
Facilitate appropriate community involvement in the design and delivery of essential WASH services and facilities.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Use participatory approaches as a far as possible throughout the programme cycle, in training, and in the use of tool kits and other materials.
Supervise WASH activities and resources so that they are implemented and handed over or ended in a way that promotes local capacities and sustainable operations.
👇👇
Recruit, train, and manage subordinate/environmental health agents’ staff including performance appraisal.
Organize day-to-day logistics, administration, and personnel activities together with the other sectors.
Carry out informal and formal training sessions (according to identified needs) and evaluate the impacts of these trainings.
To assist and participate in community mobilization.
Enable effective dialogue with the affected community to allow the agency to be held to account for the quality of the WASH program.
Responsible over all school WASH activities including training and flow ups.
Identification and provision of water treatment chemicals and give them orientation on how to use it
Support the WASH PC in ensuring implementation of the complaints mechanism and ensure feedback is timely to the beneficiaries.
Liaise with community leaders and other sectors and agencies working locally in order to coordinate within the WASH sector and between sectors such as Health and Shelter.
Preparation of reports, guidelines and other strategic documentation.
Help identify needs for non-food items relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use, and post-distribution monitoring.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
WASH Team in Jigjiga Field office.
HR, Admin, finance, M&E and logistic
Project planning: WASH CC Coordinator, WASH Officers
Area operations: Logistics and Finance
Staff capacity building: CCC & CC Specialists, HR Officer
Implementation: WASH, M&E team, local authority, community and partners
Scale and scope of position
Staff:
WaSH Assistant and Casuals/CHPs(Community hygiene promoters)
Stakeholders:
Represent NRC the WASH Cluster meeting and other Technical Working Groups as per the need arise.
Budgets:
Consulted with FS budget development but not the budget holder
Information:
N/A
Legal or compliance:
Assistant is responsible of ensuring NRC FS work is compliant with the highest standards (ISO)
erformance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Responsibilities
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: WASH Hygiene Promotion Officer
Reports to: WASH Project Coordinator
Supervision of: WASH Assistant and Hygiene Promoters
Duty station: Somali region
Travel: inter Zone travel 80%
Project number:
Duration and type of contract: Six Months
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Role and responsibilities
Main purpose of the position is to ensure effective planning and quality implementation of the WASH activities in IDPs and Host community in Somali region, Ethiopia. The WASH Officer-PHP will assist the WASH Coordinator in providing technical support in the development of NRC’s WASH programming for water infrastructures, construction and hygiene promotion activities.
👇👇
Organize day-to-day logistics, administration, and personnel activities together with the other sectors.
Carry out informal and formal training sessions (according to identified needs) and evaluate the impacts of these trainings.
To assist and participate in community mobilization.
Enable effective dialogue with the affected community to allow the agency to be held to account for the quality of the WASH program.
Responsible over all school WASH activities including training and flow ups.
Identification and provision of water treatment chemicals and give them orientation on how to use it
Support the WASH PC in ensuring implementation of the complaints mechanism and ensure feedback is timely to the beneficiaries.
Liaise with community leaders and other sectors and agencies working locally in order to coordinate within the WASH sector and between sectors such as Health and Shelter.
Preparation of reports, guidelines and other strategic documentation.
Help identify needs for non-food items relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use, and post-distribution monitoring.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
WASH Team in Jigjiga Field office.
HR, Admin, finance, M&E and logistic
Project planning: WASH CC Coordinator, WASH Officers
Area operations: Logistics and Finance
Staff capacity building: CCC & CC Specialists, HR Officer
Implementation: WASH, M&E team, local authority, community and partners
Scale and scope of position
Staff:
WaSH Assistant and Casuals/CHPs(Community hygiene promoters)
Stakeholders:
Represent NRC the WASH Cluster meeting and other Technical Working Groups as per the need arise.
Budgets:
Consulted with FS budget development but not the budget holder
Information:
N/A
Legal or compliance:
Assistant is responsible of ensuring NRC FS work is compliant with the highest standards (ISO)
erformance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Responsibilities
A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.
Position: WASH Hygiene Promotion Officer
Reports to: WASH Project Coordinator
Supervision of: WASH Assistant and Hygiene Promoters
Duty station: Somali region
Travel: inter Zone travel 80%
Project number:
Duration and type of contract: Six Months
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Role and responsibilities
Main purpose of the position is to ensure effective planning and quality implementation of the WASH activities in IDPs and Host community in Somali region, Ethiopia. The WASH Officer-PHP will assist the WASH Coordinator in providing technical support in the development of NRC’s WASH programming for water infrastructures, construction and hygiene promotion activities.
👇👇
He/she will also work closely with the other Project Officers and assistants in the field to ensure timely delivery of quality WASH programme, and will assist the WASH Coordinator in overall planning and design of (future) projects.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Help plan and carry out needs assessments, baseline studies and periodic studies, and feedback findings to the stakeholders.
Collate data from the WASH Assistants and prepare regular reports on activities and WASH conditions for monitoring.
Assess and advise on capacity building needs within the team to ensure effective developments of the quality standards for the Sanitation activities.
Promote safe WASH practices, including appropriate use and maintenance of WASH facilities and services
Facilitate appropriate community involvement in the design and delivery of essential WASH services and facilities.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Use participatory approaches as a far as possible throughout the programme cycle, in training, and in the use of tool kits and other materials.
Supervise WASH activities and resources so that they are implemented and handed over or ended in a way that promotes local capacities and sustainable operations.
Recruit, train, and manage subordinate/environmental health agents’ staff including performance appraisal.
Organize day-to-day logistics, administration, and personnel activities together with the other sectors.
Carry out informal and formal training sessions (according to identified needs) and evaluate the impacts of these trainings.
To assist and participate in community mobilization.
Enable effective dialogue with the affected community to allow the agency to be held to account for the quality of the WASH program.
Responsible over all school WASH activities including training and flow ups.
Identification and provision of water treatment chemicals and give them orientation on how to use it
Support the WASH PC in ensuring implementation of the complaints mechanism and ensure feedback is timely to the beneficiaries.
Liaise with community leaders and other sectors and agencies working locally in order to coordinate within the WASH sector and between sectors such as Health and Shelter.
Preparation of reports, guidelines and other strategic documentation.
Help identify needs for non-food items relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use, and post-distribution monitoring.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
WASH Team in Jigjiga Field office.
HR, Admin, finance, M&E and logistic
Project planning: WASH CC Coordinator, WASH Officers
Area operations: Logistics and Finance
Staff capacity building: CCC & CC Specialists, HR Officer
Implementation: WASH, M&E team, local authority, community and partners
👇👇
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Help plan and carry out needs assessments, baseline studies and periodic studies, and feedback findings to the stakeholders.
Collate data from the WASH Assistants and prepare regular reports on activities and WASH conditions for monitoring.
Assess and advise on capacity building needs within the team to ensure effective developments of the quality standards for the Sanitation activities.
Promote safe WASH practices, including appropriate use and maintenance of WASH facilities and services
Facilitate appropriate community involvement in the design and delivery of essential WASH services and facilities.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Supervise Hygiene Promotion activities in line with relevant standards, codes of conduct, and humanitarian principles.
Use participatory approaches as a far as possible throughout the programme cycle, in training, and in the use of tool kits and other materials.
Supervise WASH activities and resources so that they are implemented and handed over or ended in a way that promotes local capacities and sustainable operations.
Recruit, train, and manage subordinate/environmental health agents’ staff including performance appraisal.
Organize day-to-day logistics, administration, and personnel activities together with the other sectors.
Carry out informal and formal training sessions (according to identified needs) and evaluate the impacts of these trainings.
To assist and participate in community mobilization.
Enable effective dialogue with the affected community to allow the agency to be held to account for the quality of the WASH program.
Responsible over all school WASH activities including training and flow ups.
Identification and provision of water treatment chemicals and give them orientation on how to use it
Support the WASH PC in ensuring implementation of the complaints mechanism and ensure feedback is timely to the beneficiaries.
Liaise with community leaders and other sectors and agencies working locally in order to coordinate within the WASH sector and between sectors such as Health and Shelter.
Preparation of reports, guidelines and other strategic documentation.
Help identify needs for non-food items relevant to hygiene, participate in the choice of items, targeting strategy, promotion of effective use, and post-distribution monitoring.
Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
WASH Team in Jigjiga Field office.
HR, Admin, finance, M&E and logistic
Project planning: WASH CC Coordinator, WASH Officers
Area operations: Logistics and Finance
Staff capacity building: CCC & CC Specialists, HR Officer
Implementation: WASH, M&E team, local authority, community and partners
👇👇
Scale and scope of position
Staff:
WaSH Assistant and Casuals/CHPs(Community hygiene promoters)
Stakeholders:
Represent NRC the WASH Cluster meeting and other Technical Working Groups as per the need arise.
Budgets:
Consulted with FS budget development but not the budget holder
Information:
N/A
Legal or compliance:
Assistant is responsible of ensuring NRC FS work is compliant with the highest standards (ISO)
erformance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Qualifications
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
BSc or Advance Diploma in Public health or nursing/environmental health or related experience
Experience from working as WASH Hygiene Promotion Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Some knowledge of English
Technical background in Public Health. First degree or postgraduate diploma in Environmental Health or similar relevant discipline.
Context/ Specific skills, knowledge and experience:
Proven practical experience in the planning and execution of WASH Programmes of at least 3 years’ experience in a humanitarian and development program preferably with an INGO.
Experience in undertaking hygiene promotion in a relief program is essential.
Excellent communication (spoken and written) skills, including the ability to explain and present technical information
Possession of strong administrative and management skills with a willingness to follow relevant policies and procedures
Experience in capacity building and training of staff and target groups
Cultural awareness and experience of working where insecurity is a major issue
Language: Fluency in written and spoken English is essential; fluency in Somali is must.
Ability to work independently in a result oriented multi-tasking and multi-cultural environment and manage conflicting priorities.
Proven ability to use MS Office software (especially Word and Excel) is essential. Experience with other computer programs such as SAP 2000 and Microsoft Project would be an advantage.
2. Behavioral competencies
These personal qualities influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
Apply Now
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Staff:
WaSH Assistant and Casuals/CHPs(Community hygiene promoters)
Stakeholders:
Represent NRC the WASH Cluster meeting and other Technical Working Groups as per the need arise.
Budgets:
Consulted with FS budget development but not the budget holder
Information:
N/A
Legal or compliance:
Assistant is responsible of ensuring NRC FS work is compliant with the highest standards (ISO)
erformance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Qualifications
Competencies
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
BSc or Advance Diploma in Public health or nursing/environmental health or related experience
Experience from working as WASH Hygiene Promotion Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Some knowledge of English
Technical background in Public Health. First degree or postgraduate diploma in Environmental Health or similar relevant discipline.
Context/ Specific skills, knowledge and experience:
Proven practical experience in the planning and execution of WASH Programmes of at least 3 years’ experience in a humanitarian and development program preferably with an INGO.
Experience in undertaking hygiene promotion in a relief program is essential.
Excellent communication (spoken and written) skills, including the ability to explain and present technical information
Possession of strong administrative and management skills with a willingness to follow relevant policies and procedures
Experience in capacity building and training of staff and target groups
Cultural awareness and experience of working where insecurity is a major issue
Language: Fluency in written and spoken English is essential; fluency in Somali is must.
Ability to work independently in a result oriented multi-tasking and multi-cultural environment and manage conflicting priorities.
Proven ability to use MS Office software (especially Word and Excel) is essential. Experience with other computer programs such as SAP 2000 and Microsoft Project would be an advantage.
2. Behavioral competencies
These personal qualities influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:
Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect
Apply Now
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We use cookies to help improve your online experience. By using our website you are agreeing to this. Learn more
ACCEPT DECLINE
□How to apply?
Open link and can apply online
https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/job/5007/?utm_medium=jobshare
NRC and NORCAP Careers
WASH Officer(HP) Ethiopia Jigjiga
Main purpose of the position is to ensure effective planning and quality implementation of the WASH activities in IDPs and Host community in Somali region, Ethiopia. The WASH Officer-PHP will assist the WASH Coordinator in providing technical support in the…
Egeree Post pinned «Scale and scope of position Staff: WaSH Assistant and Casuals/CHPs(Community hygiene promoters) Stakeholders: Represent NRC the WASH Cluster meeting and other Technical Working Groups as per the need arise. Budgets: Consulted with FS budget development but…»
Egeree Post pinned «Recruit, train, and manage subordinate/environmental health agents’ staff including performance appraisal. Organize day-to-day logistics, administration, and personnel activities together with the other sectors. Carry out informal and formal training sessions…»
Egeree Post pinned «WASH Officer(HP) Ethiopia Jigjiga WASH Officer(HP) Ethiopia JigjigaAdd Job to My Job Selections Jigjiga, Ethiopia Job Identification 5007 Job Category #position Water, Sanitation and Hygiene Locations Jigjiga Posting Date 17/02/2022, 14:53 Apply…»
Marketing Department Manager (Animals Feed)
#dina_investment_group
#health_care
#veterinary_medicine
#marketing_manager
Addis Ababa
Doctor of Veterinary Medicine (DVM) Degree, Animals Science, Food Science, or field related to the products being developed required with experiences in Animals Feed Production or related field required with Marketing & Sales experience a plus
Competence:-
- Fluently communicating in Amharic, English & Oromifa are a plus
- Thorough knowledge of basic marketing procedures and principles
- Proven senior Marketing experience
- Time Management, Scheduling, and Automation
- Awareness of business trends
Quanitity Required: 1
Minimum Years Of Experience: #2_years
Deadline: February 28, 2022
How To Apply: All interested and qualified applicants may send a cover letter, updated CV, and important documents via email: dinahr2021@gmail.com or in person at Dina Investment Group Head Office, located in Bole area around Japan Embassy, near to Diamond Hotel, at Genete Limat Building, 2nd floor.
Note: Only short-listed candidates will be contacted.
#dina_investment_group
#health_care
#veterinary_medicine
#marketing_manager
Addis Ababa
Doctor of Veterinary Medicine (DVM) Degree, Animals Science, Food Science, or field related to the products being developed required with experiences in Animals Feed Production or related field required with Marketing & Sales experience a plus
Competence:-
- Fluently communicating in Amharic, English & Oromifa are a plus
- Thorough knowledge of basic marketing procedures and principles
- Proven senior Marketing experience
- Time Management, Scheduling, and Automation
- Awareness of business trends
Quanitity Required: 1
Minimum Years Of Experience: #2_years
Deadline: February 28, 2022
How To Apply: All interested and qualified applicants may send a cover letter, updated CV, and important documents via email: dinahr2021@gmail.com or in person at Dina Investment Group Head Office, located in Bole area around Japan Embassy, near to Diamond Hotel, at Genete Limat Building, 2nd floor.
Note: Only short-listed candidates will be contacted.
Egeree Post pinned «Marketing Department Manager (Animals Feed) #dina_investment_group #health_care #veterinary_medicine #marketing_manager Addis Ababa Doctor of Veterinary Medicine (DVM) Degree, Animals Science, Food Science, or field related to the products being developed…»
Nutrition SBCC / IYCF Specialist
#concern_worldwide
#health_care
#public_health
#program_specialist
Addis Ababa
Bachelor’s Degree in Public Health, Nutrition or related fields with work experience in the area of SBCC
Comptenece:-
- Good understanding of capacity building approaches
- Strong verbal and written skills in English
- Familiarity with cross-cutting approaches such as HIV mainstreaming, rights-based, gender, equality
- Strong analytical skills, sound judgment and the capacity to think and plan strategically
- Computer literacy and familiarity with Microsoft Office, including PowerPoint presentations and spreadsheets and budgeting
Quanitity Required: 1
Minimum Years Of Experience: #3_years
Deadline: February 27, 2022
How To Apply: Register using the following link https://www.ethiojobs.net/display-job/368589/Nutrition-SBCC---IYCF-Specialist.html
NB: Interested applicants should send updated CV, application letter outlining how their experience and education fit this vacancy. No need to submit your supporting documents at this stage. Women and people with disabilities are particularly encouraged to apply. Only short listed candidates will be contacted.
#concern_worldwide
#health_care
#public_health
#program_specialist
Addis Ababa
Bachelor’s Degree in Public Health, Nutrition or related fields with work experience in the area of SBCC
Comptenece:-
- Good understanding of capacity building approaches
- Strong verbal and written skills in English
- Familiarity with cross-cutting approaches such as HIV mainstreaming, rights-based, gender, equality
- Strong analytical skills, sound judgment and the capacity to think and plan strategically
- Computer literacy and familiarity with Microsoft Office, including PowerPoint presentations and spreadsheets and budgeting
Quanitity Required: 1
Minimum Years Of Experience: #3_years
Deadline: February 27, 2022
How To Apply: Register using the following link https://www.ethiojobs.net/display-job/368589/Nutrition-SBCC---IYCF-Specialist.html
NB: Interested applicants should send updated CV, application letter outlining how their experience and education fit this vacancy. No need to submit your supporting documents at this stage. Women and people with disabilities are particularly encouraged to apply. Only short listed candidates will be contacted.
https://www.ethiojobs.net
Nutrition SBCC / IYCF Specialist (Addis Ababa, Addis Ababa)
Employment type: Definite Period Job Purpose;The Nutrition Social Behaviour Change Communication (SBCC)/Infant and Young Child Feeding (IYCF) Specialist will be responsible for the overall implementation of SBC strategies, tools, training and programming…
Egeree Post pinned «Nutrition SBCC / IYCF Specialist #concern_worldwide #health_care #public_health #program_specialist Addis Ababa Bachelor’s Degree in Public Health, Nutrition or related fields with work experience in the area of SBCC Comptenece:- - Good understanding of…»
Vacancy Announcement
____
Position 1: Manager, Future and Research Team
Position 2: Business Innovation officer
Position 3: Research and Innovation Specialist
Position 4: Product Development Specialist
Position 5: Digital Technology Officer
Position 6: Product Development Engineer
Position 7: Manager, Digital Strategy and Transformations
Position 8: Digital Strategy and Transformation Specialist
Position 9: Digital Strategy and Transformation Officer
Position 10: Manager, Learning & Growth
For more information on qualifications and more, please visit our website: https://coopbankoromia.com.et/jobs/
___
Job Offers For The Above Positions
•Opportunity to work on high-profile initiatives with influential stakeholders;
•A Progressive environment (i.e., learning and experimenting environment-a chance to learn and acquire a new skill every day);
•Above all, ‘If you want a team who can challenge you, support you, and inspire you to be extraordinary…. we are here for you…come and join us!
____
Position 1: Manager, Future and Research Team
Position 2: Business Innovation officer
Position 3: Research and Innovation Specialist
Position 4: Product Development Specialist
Position 5: Digital Technology Officer
Position 6: Product Development Engineer
Position 7: Manager, Digital Strategy and Transformations
Position 8: Digital Strategy and Transformation Specialist
Position 9: Digital Strategy and Transformation Officer
Position 10: Manager, Learning & Growth
For more information on qualifications and more, please visit our website: https://coopbankoromia.com.et/jobs/
___
Job Offers For The Above Positions
•Opportunity to work on high-profile initiatives with influential stakeholders;
•A Progressive environment (i.e., learning and experimenting environment-a chance to learn and acquire a new skill every day);
•Above all, ‘If you want a team who can challenge you, support you, and inspire you to be extraordinary…. we are here for you…come and join us!
ትክክለኛ የሥራ #ማስታወቂያ
Real Job #Advertisement
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Update
#Commercial Bank of Ethiopia Metu District
Exam and Interview Result
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https://t.me/+L3LSyWBrXQVhZWI0
Real Job #Advertisement
See Detail..
👇👇👇👇
Update
#Commercial Bank of Ethiopia Metu District
Exam and Interview Result
🌈Telegram
https://t.me/+L3LSyWBrXQVhZWI0
https://t.me/+L3LSyWBrXQVhZWI0
Marie Stopes International Ethiopia
#Position Field Finance and Administration Officer
Job Description:
About You:
We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.
1. JOB SUMMARY
Working with and reporting to The MCH Manager, the Field Finance & Administration Officer will be responsible for all financial, procurement, property administration, and human resources activities and for technically supporting the Centre Receptionist/Cashiers, Centre Storekeepers and Centre Heads operating under the central area office in all such matters.
This includes handling all financial and procurement transactions and preparing, verifying, consolidating and subsequently submitting the financial reports to the Senior Finance & Admin Officer, ensuring that sufficient petty cash is available at service outlets to cover routine activities, advising the centre heads in implementing HR and Financial Policies and Procedures, recording and posting of financial data; maintaining and controlling stock movements at the centres operating, vehicles, buildings and all other fixed assets management and keeping up-to-date pertinent records of books of accounts.
2. DUTIES/TASKS
Financial Activities:
Properly codes and records field office expenditure, income and any other related transactions in the books of accounts
Receives payment requests, checks supporting documents and coding for completeness and proper authorization; and writes cheques and corresponding payment vouchers.
Handles and properly keep chequebooks in safe custody
Effects payment of cheques against receipts/invoices and proper signature of the recipient
Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
Follows-up and ensure working advances at the centres are liquidated timely
Records stock receipts, transfers and consumptions of Centres and Social Franchising activities in Peachtree accounting software and send monthly reconciliation reports to the Senior Finance & Administration Officer.
Ensures that monthly stock count is carried out by the stores, obtain the count result, check count against Peachtree stock record balances and MSIE’s Reconciliation Report and take or present to the management for timely appropriate action on variances
Records all transactions incurred in the centres and Social Franchising in a template to be uploaded to SUN and send a summary of Bi-weekly transactions with supporting documents to the Senior Finance & Administration Officer within the set deadline.
Review monthly income against deposits to banks and identify collections other than service income.
Prepares monthly bank reconciliation for the Centre bank accounts
Perform clearance of long outstanding advances and stock variances
Prepare payroll for temporary and contract employees and other regular payments with due consideration to deductions (taxes, advance, loan....)
Check all clinic receipts, invoices and petty cash payments
Keep up to date and orderly controlling records of receipts and issuance of goods
Share our telegram https://t.me/+L3LSyWBrXQVhZWI0
Participate in the annual physical count of stock and fixed assets
Ensure maintenance of memorandum records for all capital goods (long-term assets) with a value below the organization's capitalisation policy with proper and easy identification.
👇👇
#Position Field Finance and Administration Officer
Job Description:
About You:
We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.
1. JOB SUMMARY
Working with and reporting to The MCH Manager, the Field Finance & Administration Officer will be responsible for all financial, procurement, property administration, and human resources activities and for technically supporting the Centre Receptionist/Cashiers, Centre Storekeepers and Centre Heads operating under the central area office in all such matters.
This includes handling all financial and procurement transactions and preparing, verifying, consolidating and subsequently submitting the financial reports to the Senior Finance & Admin Officer, ensuring that sufficient petty cash is available at service outlets to cover routine activities, advising the centre heads in implementing HR and Financial Policies and Procedures, recording and posting of financial data; maintaining and controlling stock movements at the centres operating, vehicles, buildings and all other fixed assets management and keeping up-to-date pertinent records of books of accounts.
2. DUTIES/TASKS
Financial Activities:
Properly codes and records field office expenditure, income and any other related transactions in the books of accounts
Receives payment requests, checks supporting documents and coding for completeness and proper authorization; and writes cheques and corresponding payment vouchers.
Handles and properly keep chequebooks in safe custody
Effects payment of cheques against receipts/invoices and proper signature of the recipient
Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
Follows-up and ensure working advances at the centres are liquidated timely
Records stock receipts, transfers and consumptions of Centres and Social Franchising activities in Peachtree accounting software and send monthly reconciliation reports to the Senior Finance & Administration Officer.
Ensures that monthly stock count is carried out by the stores, obtain the count result, check count against Peachtree stock record balances and MSIE’s Reconciliation Report and take or present to the management for timely appropriate action on variances
Records all transactions incurred in the centres and Social Franchising in a template to be uploaded to SUN and send a summary of Bi-weekly transactions with supporting documents to the Senior Finance & Administration Officer within the set deadline.
Review monthly income against deposits to banks and identify collections other than service income.
Prepares monthly bank reconciliation for the Centre bank accounts
Perform clearance of long outstanding advances and stock variances
Prepare payroll for temporary and contract employees and other regular payments with due consideration to deductions (taxes, advance, loan....)
Check all clinic receipts, invoices and petty cash payments
Keep up to date and orderly controlling records of receipts and issuance of goods
Share our telegram https://t.me/+L3LSyWBrXQVhZWI0
Participate in the annual physical count of stock and fixed assets
Ensure maintenance of memorandum records for all capital goods (long-term assets) with a value below the organization's capitalisation policy with proper and easy identification.
👇👇
Sequentially arranges, files and labels financial records in a professional and easily retrievable manner
Assist the Senior Finance & Administration Officer in the preparation and revision of budget estimates and targets, processing and following-up timely transfer of budget requests from the Area office
Make regular visits to Centres to provide technical assistance to Centre Receptionist/Cashiers, Storekeepers and Centre Heads in the areas of cash, stock and asset management and human resources
Advise centre heads on financial policies and procedures as well as procurement rules and regulations
Ensure that all financial and procurement transactions at the Centres are conducted per MSIE’s financial policies and procedures and procurement regulations as well as following donor compliance requirements
Undertakes any other related duties that may be assigned by the immediate supervisor
Human Resources activities:
Ensure the proper implementation of MSIE’s Human Resources Policy Manual and the Labour Code of Ethiopia in the field office.
Prepare Human Resources Planning to ensure a sustainable supply of the right personnel
Ensure the timely renewal/termination of staff contracts as per MSIE HR Policy; Liaise with all service outlets of Area Office to ensure proper follow up on HR issues and prepare list of the professional pool for duty and weekend activities to fill gaps
Prepare annual leave plan and ensure that all team members have submitted their leave plan each year and follow up the implementation of the plan accordingly.
Update and maintain all records of team members leave, in their personal files and ensure that leave is taken as per the plan of the organization.
Assist the Human Resources unit and the Area Office in handling disciplinary issues of centre staffs;
Assist in Conducting a training needs assessment
Assist in administering team members’ entitlements, allowances, benefits, and incentives
Prepare periodic reports on Human Resources related activities
Ensure service outlet staff KPI settings and performance appraisal is conducted according to the guideline and performance Management cycle of MSIE.
Procurement and Property Administration:
Manage procurement activities at the service outlets level
Prepare and review specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on MSIE regulations and procedures with the highest possible expected quality;
Raise purchase requisitions and orders for purchases at the field office level
Leads the field office procurement committee
Ensure that purchases are made in the best interest of MSIE taking into account best value for money
Maintain record on purchase price information on both open market and contract purchases and revises these as conditions change; opens contracts for re-bidding when needed.
Establish and administer contracts and purchase orders to ensure compliance with bid specifications and requirements such as quality of materials and services, payment schedules, vendor performance;
Establish an efficient and cost-effective procurement system for the field office based on - procurement regulations and procedures.
Prepares Procurement Plan for the field Office & centres operating under the field Office
Files all procurement documents in an orderly manner for control and reference purposes.
Prepares weekly procurement status report and submits to the supervisor.
Regularly update the supervisor on matters related to procurement.
Ensure that government taxes and fees relating to ownership of MSIE building facilities are timely paid and the title deeds are timely renewed
Regularly make visits to MSIE’s building facilities under the Field Office to assess their status/condition and make recommendations for any renovation, maintenance or modification that may be needed
Open link https://t.me/+L3LSyWBrXQVhZWI0
Ensure that proper safety and security mechanisms are in place at all MSIE office/clinic locations under the Field Office
👇👇
Assist the Senior Finance & Administration Officer in the preparation and revision of budget estimates and targets, processing and following-up timely transfer of budget requests from the Area office
Make regular visits to Centres to provide technical assistance to Centre Receptionist/Cashiers, Storekeepers and Centre Heads in the areas of cash, stock and asset management and human resources
Advise centre heads on financial policies and procedures as well as procurement rules and regulations
Ensure that all financial and procurement transactions at the Centres are conducted per MSIE’s financial policies and procedures and procurement regulations as well as following donor compliance requirements
Undertakes any other related duties that may be assigned by the immediate supervisor
Human Resources activities:
Ensure the proper implementation of MSIE’s Human Resources Policy Manual and the Labour Code of Ethiopia in the field office.
Prepare Human Resources Planning to ensure a sustainable supply of the right personnel
Ensure the timely renewal/termination of staff contracts as per MSIE HR Policy; Liaise with all service outlets of Area Office to ensure proper follow up on HR issues and prepare list of the professional pool for duty and weekend activities to fill gaps
Prepare annual leave plan and ensure that all team members have submitted their leave plan each year and follow up the implementation of the plan accordingly.
Update and maintain all records of team members leave, in their personal files and ensure that leave is taken as per the plan of the organization.
Assist the Human Resources unit and the Area Office in handling disciplinary issues of centre staffs;
Assist in Conducting a training needs assessment
Assist in administering team members’ entitlements, allowances, benefits, and incentives
Prepare periodic reports on Human Resources related activities
Ensure service outlet staff KPI settings and performance appraisal is conducted according to the guideline and performance Management cycle of MSIE.
Procurement and Property Administration:
Manage procurement activities at the service outlets level
Prepare and review specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on MSIE regulations and procedures with the highest possible expected quality;
Raise purchase requisitions and orders for purchases at the field office level
Leads the field office procurement committee
Ensure that purchases are made in the best interest of MSIE taking into account best value for money
Maintain record on purchase price information on both open market and contract purchases and revises these as conditions change; opens contracts for re-bidding when needed.
Establish and administer contracts and purchase orders to ensure compliance with bid specifications and requirements such as quality of materials and services, payment schedules, vendor performance;
Establish an efficient and cost-effective procurement system for the field office based on - procurement regulations and procedures.
Prepares Procurement Plan for the field Office & centres operating under the field Office
Files all procurement documents in an orderly manner for control and reference purposes.
Prepares weekly procurement status report and submits to the supervisor.
Regularly update the supervisor on matters related to procurement.
Ensure that government taxes and fees relating to ownership of MSIE building facilities are timely paid and the title deeds are timely renewed
Regularly make visits to MSIE’s building facilities under the Field Office to assess their status/condition and make recommendations for any renovation, maintenance or modification that may be needed
Open link https://t.me/+L3LSyWBrXQVhZWI0
Ensure that proper safety and security mechanisms are in place at all MSIE office/clinic locations under the Field Office
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